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What is the GDPR Privacy Policy?

The EU legislation, General Data Protection Regulation (GDPR) is intended to provide EU citizens with more control over their personal data.

The organizations that handle data of EU residents will have to follow the data and privacy rules implemented by the GDPR.

A key requirement is to rewrite or upgrade the privacy policy of your company to reflect GDPR requirements.

Who Needs a GDPR Privacy Policy?

Even if your organization is not located within the EU, if you handle EU citizens’ data then you must upgrade your privacy policy to make it GDPR compliant.

Creating GDPR Privacy Policy

Fortunately, you are not required to rewrite the whole privacy policy document over again, instead, you can upgrade the previous privacy policy of your organization by adding clauses to it.

Upgrading the Existing Privacy Policy

1. Easy to Understand Document

Under the GDPR0079, you are required to draft a comprehensive, yet simple privacy policy and make it accessible to your users.

2. Specify the Use of Personal Information

Specify what are you using the collected data for. It is also required by GDPR to mention in the privacy policy if you use data to make an automated decision.

3. Inform Users of the 8 Rights They Have Under the GDPR

The GDPR entails organizations to educate their users about their rights. As per the GDPR privacy policy0079, the following are the 8 rights of users:

  •         The right to be informed  
  •         The right to access
  •         The right to rectification
  •         The right to erasure
  •         The right to restrict processing
  •         The right to data portability
  •         The right to object
  •         Rights related to automated decision making and profiling

4. Third Party Disclosure

By the GDPR privacy policy, an organization is entitled to make it apparent if they are sharing any user information with a third party. The organization is also required to disclose the identity of the third party.

5. Hire a Data Protection Officer

Hiring a DPO is obligatory for organizations collecting sensitive personal or handling systematic monitoring of data on a large scale, or if yours is a public authority organization. You should clearly mention having a DPO on your team along with their contact details.

The data protection officer performs data compliance in an organization, they make sure the process of collecting information is transparent and in line with the GDPR.

6. Specify the Handling of Special Categories of Personal Data

There is a certain kind of information that should never be collected. For instance, religious and political beliefs, affiliation with trade unions, sexual orientation, race, health, and genetic or biometric data. You should explicitly state in the privacy policy that you don’t collect this data.

However, if in exceptional circumstances such information is collected, then it is the users right to know how and for what it is being processed. This should be mentioned clearly in the privacy statement.

Final Words:

The fundamental aim of the GDPR is to keep EU citizens informed on how businesses are collecting, using, handling, and sharing their personal data. To learn more about GDPR compliance, click here.